How to tell your employer you're pregnant

How To Tell Your Employer You’re Pregnant


Congratulations you’re pregnant! Whether it was planned or a surprise, expecting a baby is a wonderful blessing. While you are eagerly anticipating the arrival of the newest family member, you might also have some concerns about telling your work.

Informing your boss or manager about your pregnancy can be daunting, particularly if you are quite new to your job. Unfortunately, many women still encounter discrimination in the workplace when they reveal their pregnancy or return after having a baby. So it’s completely understandable if you’re feeling a bit anxious about informing your manager.

So when should you tell your work that you’re pregnant?

Legally, there is no immediate obligation to inform your employer once you find out about your pregnancy. The appropriate timing for disclosing this information at work differs depending on where you live. For example, in the UK, you must inform your employer at least 15 weeks before the week your baby is due. Most women tend to reveal the news after their 12-week scan or once they begin to show. If you’re feeling extremely poorly during your pregnancy, you might consider sharing the news a bit earlier so that your work can offer the necessary support you need.

How to tell your boss or manager?

1. Choose the right time and place 

Arrange a private meeting with your manager to avoid interruptions, preferably at the beginning or end of the day when they are less busy. When you have set up the meeting, approach the conversation with honesty and confidence. Sharing your pregnancy with your manager is completely different from how you would share it with your bestie. Keep it clear and stay professional. Start the conversation by mentioning that you have personal news to share, then clearly announce, “I would like to share with you that I’m pregnant.”  You may want to share when (in which month) your baby is due as well.

Reassure your manager of your dedication to your role and ability to manage your duties effectively during pregnancy.

It may be helpful to have a plan in place regarding how your responsibilities will be handled during your maternity leave. Be prepared to discuss any necessary accommodations that may need to be made during your pregnancy. Remember that sharing this news is a personal decision, and your boss or manager should approach the conversation with understanding and offer complete support.

2. Know your rights

It is important to know and understand your pregnancy and maternity rights. For example, in the UK, you have the right to take up to 52 weeks of maternity leave. You’ll also receive maternity pay depending on the company’s policies. In addition to that, you are entitled to attend your hospital appointments and checkups. Knowing this will make you less anxious about telling your employer as they are required to give you the necessary support.

3. Discuss confidentiality

If you’re not planning on sharing the news with your colleagues immediately, that’s absolutely fine! Make sure you clearly discuss this with your manager so that they don’t accidentally announce the news when you’re not ready. For example, you can say “I wanted to share my pregnancy news with you as soon as possible, but I’m waiting to personally share this with the rest of the team till later down the line”.

4. Express gratitude

Lastly, do thank and show appreciation to your manager for their understanding and support. It’s important to maintain open communication throughout your pregnancy and even during your maternity leave, if possible. It’s perfectly fine to communicate your commitment to do so.

Closer to your due date, you’ll need a follow-up meeting with your manager and or team members to discuss the start of your maternity leave and work handover.

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